For CI2024 Vancouver International Attendees

Immigration, Refugees and Citizenship Canada (IRCC) is sharing the following information for international invitees seeking entry into Canada to attend ACI Alliance's 17th International Conference on Cochlear Implants & Other Implantable Technologies (CI2024) that has been registered with IRCC. It is highly recommended to familiarize yourself with the information below as well as in the links provided before submitting a visitor visa application to the IRCC.

Application Types
Most foreign nationals need a visitor visa (Temporary Resident Visa or "TRV") or an Electronic Travel Authorization to travel to Canada. To find out if you need a TRV or eTA to travel to Canada, please visit: Find out if you need a visa to travel to Canada.

Once you determine if you require a Canadian visa and your paid registration for CI2024 Vancouver is complete, please request a Letter of invitation from You will be sent an information form to submit. That information will be transferred to your personal Letter of Invitation and sent to you to include with your personal visa application. This letter will have the Special Event Code that has been issued for the CI2024 Vancouver meeting. You will need to tag your visa application (Form IMM 5257) with this code.

Submit an Application
For more information about the TRV and eTA application processes, visit: Visit Canada. Submit a TRV Application If you need a visa, apply on-line through the IRCC Secure Network.

You are invited to apply through the IRCC Secure Network because the organizer of the event you are attending is located outside Canada therefore does not have a Canadian address.

For information on whether or not you must provide biometrics, please refer to our fast facts about Biometrics.

Check your application status by visiting: Check your application status – Immigration and citizenship -
If your visa application is approved you will receive a letter instructing you to submit your passport to the closest Visa Application Centre (VAC) through mail or courier.
Note you will not be able to enter Canada without having your visa affixed to your passport.

Submit an eTA Application
If you need an eTA, apply on the official Government of Canada website. Use the online form to apply for your eTA.

Need Help?
Refer to the guides in the ‘Help with the form or other eTA questions’ drop down for information on how to complete your eTA application.
For further assistance, use the eTA Help Guide, or see the Help Centre.

Special Event Codes
Events registered with IRCC are issued a unique Special Event Code to help track and monitor visa processing. Applicants should tag their applications with the event’s Special Event Code which can be found in the Letter of Invitation provided by the event organizer. TRV applications are considered on a case-by-case basis based on the information presented by the applicant. The onus is on the applicant to demonstrate they meet the requirements for a TRV. While a special event code has been assigned to the event, it does not offer any advantage to the applicant in terms of a positive visa outcome. The applicant must meet all eligibility criteria to receive a visa.

Visa Processing Times
The Processing times for visa applications posted online are historical, meaning they're measured based on how long it took to process 80% of applications in the past 6-8 weeks. As a result, processing times maybe different than those posted online at the time of application submission. Participants are strongly encouraged to apply as early as possible ahead of their departure date in order to allow sufficient time for their application to be processed and if approved, subsequent visa issuance in their passport.

It is important that international invitees are familiar with the TRV and eTA application processes. Understanding the different processes will contribute to ensuring that invitees to events in Canada have a smooth application experience.